Room Scheduling

Room Scheduling


You have reached the online home of the Harvard Medical School's Event Management System. From here, you will be able to view a comprehensive list of HMS events including classes, conferences, cultural activities, and more. You may also use this system to schedule events for your group, department or organization.

Due to coronavirus concerns, HMS is closed to general access through summer 2021, with the exception of priority academic needs.  Please do not plan to have your meeting or event at Harvard Medical School at this time. If you have a need to use HMS space, please have your department administrator contact the HMS Business Continuity Task Force for approval and arrangements. Campus will re-open later in 2021; we will accept requests for the 2021/2022 academic year. Any requests and confirmations for rooms are with the caveat that we will have no further guidelines that impact existing room capacities or general use of space. If something changes, we will notify you directly and adjust if needed.

Users enter the system as a Guest, by default. You can select one of the two options under the Browse menu above to:

Browse for Space

See Today's Events

The University's public calendars may be found at:

New! Click here for instructions on how to book a workstation or Study Space via the web or via mobile app. 

Faculty/Staff and Students affiliated with an approved Student Group may log in to the Event Management System (EMS) using their University ecommons ID and password.

After logging in, select "Create a Reservation" from the menu above and then choose the area you are interested in reserving.

Off campus Harvard schedulers request an EMS account by emailing Room Scheduling.

External guests should use the Martin Conference Center. HMS classroom space is for HMS academic and department use. 

Campus Planning Office
Campus Shuttles 
Joseph B. Martin Conference Center
HMS Campus Security
Request HUPD detail
ADA Accessibility Map